Constitution and Bylaws

The CFOFO is a non-profit, charitable and a non-governmental organization (NGO) comprised of Fiji-Canadian Organizations, including Religious & Cultural, Social & Sporting, Business, Trades & Professionals. CFOFO is an umbrella organization representing Fiji-Canadian organizations and its purpose is to:

  • be a unified body representing all Fiji-Canadian Organizations
  • gain membership of existing and new Fiji-Canadian Organizations
  • foster co-operation and pool resources among member organizations
  • recognize meritorious and exemplary services provided to the community by Fiji- Canadians
  • represent and make representations to authorities, on behalf of member organizations
  • affiliate with recognized world bodies that represent and advance the interest of member organizations, Fiji-Canadians and Fiji residents
  • provide aid and assistance to approved projects
  • promote world peace, harmony and democracy
  • arrange educational seminars and informational meetings
  • raise and receive funds for carrying out the objectives
  • provide scholarships, bursaries and grants to deserving candidates.

 

Constitution and Bylaws

Name

The name of the organization shall be “CANADIAN FEDERATION OF FIJI ORGANIZATIONS”, herein referred to as “CFOFO”.

Purposes

The CFOFO shall be a non-profit, charitable and a non-governmental organization (NGO) made up of Fiji-Canadian Organizations, including Religious & Cultural, Social & Sporting, Business, Trades & Professionals. CFOFO shall be an umbrella organization representing all Fiji-Canadian organizations.

To be a unified body representing all Fiji-Canadian organizations.
To gain membership of existing and new Fiji-Canadian Organizations.
To foster co-operation and pool resources among member organizations.
To recognize meritorious and exemplary services provided to the community by Fiji-Canadians.
To represent and make representations to authorities, on behalf of member organizations.
To affiliate with recognized world bodies that represents and advances the interest of member organizations, Fiji-Canadians and Fiji residents.
To provide aid and assistance to approved projects.
To promote world peace, harmony and democracy
To arrange educational seminars and informational meetings
To raise and receive funds for carrying out the objectives.
To provide scholarships, bursaries and grants.

Geographical Jurisdiction

The operations of CFOFO shall be carried out chiefly in the Province of British Columbia and, where required, in other Provinces of Canada. This provision shall be alterable.

 

Bylaws

Interpretation

“Federation” means the “Canadian Federation of Fiji Organizations”
“Executive” means the “Executive Committee”
“Committee” means the “Special Committee”
“Society Act” means the current edition of the “Society Act of British Columbia”
“Member Organizations” means “Organizations, Business, Professionals and respective groups”
“General Meeting” means “Annual General Meeting” and “Special General Meeting”

Membership

Membership shall be open to:

  • Approved Fiji-Canadian Organizations
  • Approved Fiji Canadian business, professionals and respective groups
  • Associate membership status shall be open to approved non-Fiji-Canadian based organizations.All membership application shall be made in the prescribed form adopted by the Executive and upon approval of membership application by the Executive, and payment of prescribed membership fee, the organization shall become member organization of the Federation.

    All member organizations shall have all rights of the Federation and their representatives shall have the right to vote.

    Associate member organizations and their representatives shall have all rights of the Federation except the rights to vote and to hold an office.

    A member organization and an Associate member organization shall cease to be in good standing when its subscriptions are in arrears for a period of twelve (12) months.

    A member organization or an Associate member organization ceases to be a member of the Federation:

  • When it withdraws its membership by delivering its letter of withdrawal to the secretary of the Federation, or, by mailing or delivering it to the address of the Federation
  • When it is dissolved or ceases to operate
  • On having been a member not in good standing for a period more than twelve (12) consecutive months.
  • On being expelled by special resolution passed at a general meeting.
  1. i) The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for proposed expulsion.
    ii) The member organization and an Associate member organization which are the subject of the proposed resolution for expulsion must be given an opportunity to be heard by its representative at the general meeting before the special resolution is put to vote.

Membership Fees

Membership fee shall be as decided by the Federation at the Annual General Meeting.

Membership Obligation

All member organizations and Associate member organizations and their representatives shall support and participate as a group in all approved projects and events of the Federation.

Administrative Structure

The Federation shall be represented by three (3) representatives from each of the member organization, professional group, business group and shall have an elected:

Executive Committee is made up of:

– Chairperson
– Three Vice- Chairpersons
– Secretary
– Assistant Secretary
– Treasurer
– Assistant Treasurer
– Twelve Committee Members
– Members appointed under the provisions of 5.6

The term of the Executive Committee shall be for a period of three (3) years.

The Executive shall administer the affairs of the Federation and shall formulate written policies for efficient administration of the Federation, and when and where required establish Special Committees for carrying out the objectives of the Federation.

Removal of the members of the Executive shall only be done at a general meeting

In the event of a vacancy; the vacancy shall be filled by the Executive.

Where there is no organized group representing a certain sectors or interest of the Fiji-Canadian Community, the Executive may appoint interested individual(s) as members to the Executive to represent the said group.

Meetings

The General Meeting.

The General Meeting of the Federation shall be held once in every calendar year and within three (3) months of the anniversary date, at a time and date to be decided by the Executive and in accordance with the provisions of the Society Act.

The agenda of the Annual General Meeting shall include the following:

    • The adoption of rules of order.
    • The adoption of the annual report of the Federation.
    • The adoption of the annual financial report of the Federation.
    • The appointment of the Auditor, if required.
    • Any other business that, under the provisions of these bylaws ought to be considered at a general meeting.

 

At a general meeting, presence of over fifty percent (50%) of representatives of member organizations, represented by at least one representative, is required to form a quorum. In the event a required quorum is not reached within one hour of the time set for the meeting, the chairperson shall postpone the meeting to another day and time. Those members present at the rescheduled meeting shall form the quorum.

The Executive Committee Meetings

    • The Executive shall meet once every three (3) months and as and when the need arises.
    • The Executive shall decide and be responsible for calling all the general meetings of the Federation in accordance with provisions of the Society Act.
    • The Executive shall decide and be responsible for calling all Meetings in accordance with provisions of these by-laws.
    • The Executive shall send written notices to member organizations and their representatives, of all general meetings, specifying the place, day and the time of such meetings and in case of special business, the general nature of that business.
    • The Executive shall also hold general meetings on the written request of more than ten percent (10%) of member organizations.
    • The accidental omission to give notice of a meeting to, or the non-receipt of a notice by any of the member organizations does not invalidate the proceedings of that meeting.
    • All voting for the position of the office bearers and for the special resolution shall be held by secret ballot. No proxy voting shall be permitted.
    • At an executive meeting, presence of 7 members, is required to form a quorum.

Duties

Each representative of the member organization of the Federation, the members of the Executive shall fully participate in promoting the objectives of the Federation and when called upon to do so, shall serve on Special Committees.

The Chairperson shall preside at all meetings of the Federation and the Executive. The Chairperson shall be the chief executive officer of the Federation and shall supervise the other officers in the execution of their duties.

One of the Vice-Chairpersons shall carry out the duties of the Chairperson during the Chairperson’s absence.

The secretary’s duties shall include the following:

    • Conduct the correspondence of the Federation.
    • Issue notices of meetings of the Federation and the Executive.
    • Keep minutes of all meetings of the Federation and the Executive.
    • Have custody of all records and documents of the Federation except those required by the Treasurer.
    • Have custody of common seal of the Federation.
    • Maintain the register of members.

The treasurer’s duties shall include the following:

    • Keep the financial records, including books of account necessary to comply with the Society Act, and
    • Render financial statements to the Executive, member organizations and others when required

Accountability

The Executive shall be accountable to the member organizations of the Federation. They shall operate in a professional manner as per the provisions of the Societies Act and Roberts Rule of Order. In areas where these By-laws are silent, the provisions of the Society Act shall prevail.

Finance

Funds of the Federation shall be deposited with a trading bank or a community credit union and operated as approved by the Executive. The accounts of the Federation shall be approved annually and copies shall be circulated to member organizations. The Federation shall appoint an Auditor at its annual general meeting, if required.

In order to carry out the objectives of the Federation, the Executive may, on behalf of and in the name of the Federation, raise or secure the payment or repayment of money in the manner they decide, and, in particular but without limiting that power, by issue of debentures.

A debenture must not be issued without authorization of a special resolution at a general meeting.

The members may, by special resolution, restrict the borrowing powers of the Executive, but such a restriction imposed, expires at the following annual general meeting.

Trustees

On the recommendation of the Executive, the Federation may, when required, appoint three (3) Trustees for a period of four (4) years for carrying out such responsibilities as approved by the Federation at the annual general meeting.

Changes to these By-Laws

Changes to the Constitution and the By-Laws shall only be done as per the provisions of the Societies Act.

Dissolution

In the event of dissolution, after payment of liabilities of the Federation, the assets of the Federation shall be equally distributed among the existing member organizations in good standing, at the time of dissolution.